How to Address a Cover Letter with No Name.
How to Address a Cover Letter for Internships. By Laura Riley Updated August 2019. Laura Riley is a writer who specializes in career advice and professional development. She has a master’s degree in student affairs and higher Education from Miami University.
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She recently shared her advice on how to address a cover letter properly with Business Insider's Shana Lebowitz. Below are some of her suggestions. Carefully re-read the job description. There might be a name or email address lurking at the bottom of the posting.
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I know as a hiring manager, I would not read an application I don’t believe was written specifically for this opportunity. I see it as not-quite-but-almost-spam. Another suggestion would be to address it to the function, i.e. Dear Hiring Manager at (org. name).
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One catch though: sometimes the name in the advertisement is the name of a secretary who is responsible for filing the applications, but has no part in reading them. In that case, having your letter addressed to the secretary would look weird.
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We all know it’s better to address a cover letter or pitch email to a specific person rather than just saying “Dear hiring manager.” And not just any person, but the right person—the person who could choose you for the job. But even once you figure out who holds the power to hire for the position you seek, getting your note to land in his or her inbox is often easier said than done.
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You need to make sure you address your cover letter to the person dealing with your application. This might be the hiring manager at the organisation, the recruiter from the agency, or even the head of a department at the company. More often than not, there should be a contact name on the job description.
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End the cover letter with your name and add any relevant contact information below your name so the hiring manager can contact you immediately if they feel you are a fit. A phone number and email address below your name can make it that much easier for the hiring manager to get in touch with you.